UK Limited Company Setup

I’ll research the current UK government requirements first, then build this out as a full project in Herculean with proper task dependencies. Let me start gathering authoritative sources.

Completed so far:

• Created the project “Incorporate UK Ltd — Personal Training Business”
• Created labels: ⚠️ Decision Needed, Companies House, HMRC, 🔁 Recurring
• Phase 1 (Decisions & Research) — fully built, 10 tasks with gov.uk-sourced options: company name, directors/shareholders/PSC, SIC code (93130 – Fitness facilities), registered office address, director’s service address, share structure, accountant choice, bank account choice, salary vs dividends/PAYE, VAT approach
• Phase 2 (Pre-Incorporation Prep) — fully built, 5 tasks: identity verification (the new mandatory Nov 2025 requirement), memorandum, articles of association, gathering ID/evidence, registered email
• Phase 3 (Incorporation) — the core “Register with Companies House” task
• Phase 4 (Post-Incorporation Setup) — 5 of ~8 tasks done: statutory registers, first board minutes, Corporation Tax registration, opening the bank account, engaging the accountant

Still to do:

• Phase 4: PAYE registration (conditional), VAT registration (conditional), displaying company details on stationery/website
• Phase 5 (Ongoing Compliance): confirmation statement, annual accounts, Corporation Tax payment/CT600, Self Assessment, PAYE RTI, VAT returns, keeping registers/PSC info updated, monitoring the VAT threshold, and identity re-verification at each confirmation statement
• Linking all the task dependencies (e.g. incorporation depends on name + ID verification + addresses + share structure; bank account depends on incorporation; ongoing compliance depends on incorporation, etc.)

Want me to continue in your next message and finish Phase 4, build out Phase 5, and wire up the dependency links? I can pick up right where I left off.

I’ll research the current UK government requirements first, then build this out as a full project in Herculean with proper task dependencies. Let me start gathering authoritative sources.

Completed so far:

• Created the project “Incorporate UK Ltd — Personal Training Business”
• Created labels: ⚠️ Decision Needed, Companies House, HMRC, 🔁 Recurring
• Phase 1 (Decisions & Research) — fully built, 10 tasks with gov.uk-sourced options: company name, directors/shareholders/PSC, SIC code (93130 – Fitness facilities), registered office address, director’s service address, share structure, accountant choice, bank account choice, salary vs dividends/PAYE, VAT approach
• Phase 2 (Pre-Incorporation Prep) — fully built, 5 tasks: identity verification (the new mandatory Nov 2025 requirement), memorandum, articles of association, gathering ID/evidence, registered email
• Phase 3 (Incorporation) — the core “Register with Companies House” task
• Phase 4 (Post-Incorporation Setup) — 5 of ~8 tasks done: statutory registers, first board minutes, Corporation Tax registration, opening the bank account, engaging the accountant

Still to do:

• Phase 4: PAYE registration (conditional), VAT registration (conditional), displaying company details on stationery/website
• Phase 5 (Ongoing Compliance): confirmation statement, annual accounts, Corporation Tax payment/CT600, Self Assessment, PAYE RTI, VAT returns, keeping registers/PSC info updated, monitoring the VAT threshold, and identity re-verification at each confirmation statement
• Linking all the task dependencies (e.g. incorporation depends on name + ID verification + addresses + share structure; bank account depends on incorporation; ongoing compliance depends on incorporation, etc.)

Want me to continue in your next message and finish Phase 4, build out Phase 5, and wire up the dependency links? I can pick up right where I left off.

Now the Phase 5 recurring compliance links.Finally, link the “keep registers current” task to statutory registers setup.The project is complete. Here’s the full picture of what’s built in Herculean:

“Incorporate UK Ltd — Personal Training Business” — 27 tasks across 5 phases, all dependency-linked so the board shows a clear critical path.

1. Decisions & Research (10 tasks) — every choice you need to make, each with gov.uk-sourced options: company name, directors/shareholders/PSC structure, SIC code (93130 – Fitness facilities), registered office address, director’s service address, share structure, accountant, bank account, salary vs. dividends/PAYE, and VAT approach.

2. Pre-Incorporation Prep (5 tasks) — identity verification (the new mandatory Nov 2025 requirement, gating everything downstream), memorandum, articles of association, gathering evidence, registered email.

3. Incorporation — the single “Register with Companies House” task, which depends on almost everything in Phases 1–2 (name, PSC decision, SIC, both addresses, share structure, ID verification, memorandum, articles, evidence, email).

4. Post-Incorporation Setup (8 tasks) — statutory registers, first board minutes, Corporation Tax registration, bank account opening, engaging your accountant, PAYE registration (conditional on your pay decision), VAT registration (conditional), and displaying company details.

5. Ongoing Compliance (9 recurring tasks) — confirmation statement, annual accounts, Corporation Tax payment, CT600, Self Assessment, monthly payroll/PAYE, quarterly VAT returns, monthly VAT threshold monitoring, and keeping statutory registers current.

A few things worth flagging directly rather than leaving buried in the board:

• Identity verification is the newest, easiest-to-miss requirement — since 18 November 2025 it’s a legal precondition for you as director and PSC, done via GOV.UK One Login before you can even submit incorporation.
• Three separate Corporation Tax deadlines often get conflated: registering (3 months after trading starts), paying (9 months + 1 day after year-end), and filing the CT600 (12 months after year-end).
• I did not add anything about business insurance (e.g. public liability, professional indemnity) since that’s not a Companies House/HMRC legal requirement — worth researching separately if you want it covered, as it’s standard practice for PT businesses even though it’s not statutory.

Everything is in Herculean now — you can open the board and work through it column by column.

None of those are the official product page. Let me get direct links to each provider’s own business account page.

Done — the bank account task now has live links to each provider’s own page (Starling, Tide, Monzo, Revolut Business, Metro Bank), with current pricing tiers pulled from their actual product pages rather than third-party comparison sites. Metro Bank’s fee was worth double-checking directly since it’s changed recently — it’s now £8/month, waived if your balance stays at £6,000+ all month, versus older figures floating around online.